VI - SECRETATIAT
Duties of the Executive Director
The Executive Director shall act in that capacity in all meetings of the Governing Council and of its subsidiary organs, if any. He may designate any officer of the secretariat to act as his representative.
The Executive Director shall direct the staff require by the Governing Council and any subsidiary organs which may be established by it.
The Executive Director shall be responsible for performing those functions in relation to the Governing Council, which is required to undertake by General Assembly resolution 2997 (XXVII).
The Executive Director, of his representative, may, subject to rule 32, make oral as well as written statements to the Governing Council and its subsidiary organs, if any, concerning any question under consideration.
The Executive Director shall be responsible for all the necessary arrangements for meetings of the Governing Council and of its subsidiary organs, including the preparation and distribution of documents at least forty-two days in advance of the sessions of the Governing Council and its subsidiary organs, if any.
Duties of the Secretariat
The secretariat shall interpret speeches made at meetings; shall receive, translate and circulate the documents of the Governing Council and its
subsidiary organs; shall publish and circulate the resolutions, reports and relevant documentation of the Governing Council. It shall have the custody of the documents generally perform all other work, which the Governing Council may require.
Estimates of expenditures
1. Before any proposal which involves expenditure from United Nations funds, including the resources of the Fund of the United Nations Environment Programme established by General Assembly resolution 2997 (XXVII), is approved by the Governing Council or by any of its subsidiary organs, the Executive Director shall circulate to all members of the Governing Council or of the subsidiary organ concerned, as early as possible, a report from the secretary-general of the United Nations, in terms of Financial Regulations 31.1 and 13.2, on the estimated costs involved as well as on administrative and budgetary implications with reference to existing authorizations and appropriations in accordance with the provisions of section II, paragraph 3, and section III of General Assembly resolution 2997
2. The Governing Council shall take into account the estimates referred to in paragraph 1 before adopting any proposal involving expenditure from United Nations funds including the resources of the Fund of the United Nations Environment Programme. If the proposal is adopted, the Governing Council shall indicate, whenever appropriate, the priority or degree of urgency with it attaches to the projects and, as the case may be, which current projects may be deferred, modified, or eliminated to ensure that the work of the United Nations Environment Programme will be carried on most effectively.
3. The Executive Director shall submit to the Governing Council in each odd-numbered year, for the following biennium, the estimates of expenditure of the United Nations Environment Programme borne by
the regular budget of the United Nations. He shall also submit to the Governing Council estimates of expenditures borne of the Fund of the United Nations Environment Programme, in accordance with the General Procedures formulated by the Governing Council under section III, paragraph 7 of General Assembly resolution 2997 (XXVII), and the Financial Rules of the said Fund.