UNEP GC-26 PAPERLESS SYSTEM

I.INTRODUCTION

 

The secretariat will conduct a paperless conferencing system for GC-26/GMEF. It is a web-based system and this means that the only requirement is a laptop that has a wireless capability to connect to the Wi-Fi network at the conference venue and a browser to access the paperless system, e.g. Internet Explorer, Firefox or Netscape.

The system has been conceived and developed to enable the participants at the meeting:

  • To have access online to all the meeting's working and information documents, in all the United Nations official languages in which they are available;

  • To have access online to all in-session documents, including L-documents, conference-room papers, statements, publications and daily journals in all the United Nations languages in which they are available;


  • To be informed of contact group meetings, parallel and special events and administrative announcements.



II.USING THE PAPERLESS SYSTEM

 

A.Registration process and obtaining laptops
Participants are strongly encouraged to bring their personal laptops to access the system. Ensure that your Laptop is loaded with Antivirus software that is up-to-date. Those who will not have laptops will be provided with them at the registration desk. The laptops will need to be returned at the end of the meeting.

 

B. Training and support on the system for paperless meeting
A dedicated team of information technology attendants will assist and discuss with participants the functionality of the system. The team will provide delegations with demonstrations and training on the operation of the paperless system.

 

C. Requesting helpdesk support
Throughout the meetings, the dedicated team of information technology technicians will be available inside and outside the meeting rooms to provide support and assist participants with all their technical needs. In addition, users may request for assistance by writing to servicedesk@unon.org or call telephone extension 6065.

 

D. Accessing distributed documents.
Pre-session documents are available on the on GC26/GMEF dedicated website . Each delegation will receive one copy each of all pre-session documents and are encouraged to visit the dedicated website and download any further copies required.

In-session documents will be accessed via In-Session Link , which is linked to the GC-26 dedicated website. Access to this link is limited within the United Nations Complex in Nairobi, the venue of the meeting. After selecting the pre-session documents, as explained in this section above, participants will find that pre-session documents are grouped into two categories: Working documents and Information documents. Delegates may view the documents as necessary.

The in-session documents are grouped into five categories: L documents, conference-room papers (CRPs), statements, publications and daily journals. Participants can select the category of documents they wish to view by clicking on the appropriate document title on the screen.

Pre-session documents will be presented in the six official United Nations languages. Statements and publications will be available in languages as issued. Participants can access documents in their preferred language by selecting the appropriate tab.

 

D. Other documents.

 

III. FURTHER INFORMATION AND CONTACT INFORMATION

 

For further information on the system, please visit the website http://www.unep.org/gc/gc26/ or contact the UNEP Secretariat of Governing Council at Email